Meetings of the Association shall be held at such reasonable place in King County, Washington as may be designated from time to time by the Board of Directors.
2.2 Annual Meeting
The annual meeting of the Association shall be held in the first quarter of each year, on a date fixed by the Board of Directors. At the annual meeting, Members shall elect Directors or fill vacancies in the Board of Directors and shall consider such other business as may properly come before the meeting. Amendment 1.3 12/8/2009 Article-II Section 2.2. Changed requirement for the annual meeting to occur in the 4th quarter instead of the 1st quarter. Change was voted on and approved by a quorum of the board and all attendees of the general meeting held on 12/08/2009.
2.3 Special Meetings
Unless otherwise prescribed by statute, special meetings of the Members may be called by the President or by a majority of the Board of Directors, and shall be called by the Secretary at the written request of any Director or of Members holding not less than ten percent (10%) of all the votes of the Members.
2.4 Notice of Meetings
It shall be the duty of the Secretary to send by prepaid first-class United States mail a notice of each annual and special meeting to each Member (and any other person entitled to notice under the Declaration or Bylaws) at such address as the Member or other person shall have furnished in writing to the Board of Directors, or, if a Member fails to specify such address, the address of the Lot owned by the Member. The notice shall state the time and place of the meeting and the items on the agenda to be voted on by the Members, including the general nature of any proposed amendments to the Declaration, Articles of Incorporation, or Bylaws, changes in the previously approved budget, and any proposal to remove a director or officer. The notice shall be given not less than fourteen (14) days nor more than sixty (60) days prior to an annual meeting or a special meeting. Notice of any meeting of the Association may be waived in writing at any time and is waived by actual attendance at such meeting, unless such appearance is limited expressly to object to the legality of the meeting.
The presence in person or by proxy of Members having ten percent (10%) or more of all votes shall constitute a quorum for the transaction of business at any meeting of the Association.
2.6 Adjourned Meetings
If any meeting of the Association cannot be held because a quorum is not in attendance, a majority of the Members present may adjourn the meeting to a later date and give notice thereof to each Member (and each other person entitled to notice), and those who attend such an adjourned meeting, although holding less than ten percent (10%) of all votes, shall nevertheless constitute a quorum for the sole purpose of adjourning and setting a new date for said meeting.
Any Member may vote by proxy. Proxies shall be in writing, in such form as may be prescribed by the Board of Directors, signed by the Member, and filed with the Secretary. A proxy must be for all the voting power of the Lot. A separate proxy must be filed for each annual or special meeting for which it is to be effective. A Member may not revoke a proxy except by actual notice of revocation given to the President (or such other person presiding over the meeting). A proxy is void if it is not dated or purports to be revocable without notice. Unless otherwise stated in the proxy, a proxy terminates three (3) months after its date of issuance.
2.8 Majority Vote
Except as otherwise provided by statute, the Declaration or these Bylaws, passage of any matter submitted to vote at a meeting duly called, where a quorum is in attendance in person or by proxy, shall require the majority affirmative vote of the total votes present in person or by proxy.
2.9 Order of Business
The order of business at meetings of the Association shall be as follows unless dispensed with or altered by motion:
- Call to order
- Roll call
- Proof of notice of meeting or waiver of notice
- Minutes of preceding meeting
- Reports of officers
- Reports of committees
- Election of Directors (annual meeting or special meeting called for such purpose)
- Unfinished business
- New business
2.10 Parliamentary Authority
In the event of a dispute, the parliamentary authority for the meetings shall be the current available edition of Roberts Rules of Order, Revised.